Free Templates

Free downloadable templates for contracts, estimates, NDAs, and purchase orders. Each template is linked to an explanatory article on Torihiki Techō.

These templates are designed for general transactions. Please consult a legal professional for specific contractual requirements.

Contracts

Basic Service Agreement

Prevent verbal disputes and protect your payment

Standard service agreement for freelance/contractor engagements. Compliant with Freelance Protection Act.

✓Scope of work
✓Payment terms
✓Delivery & acceptance
✓IP ownership
✓Confidentiality
✓Termination & damages
✓Anti-social forces clause

PDF

PDF MD

Non-Disclosure Agreement (NDA)

Lock down leakage risk before sharing sensitive info

Protect information before engagement. Defines confidential information, management duties, and return obligations.

✓Definition of confidential information
✓Purpose limitation
✓Management obligations
✓Duration & survival
✓Return & destruction

PDF

PDF MD

Copyright Transfer Agreement

Settle "who owns the rights?" before it becomes a dispute

For transferring copyright of deliverables. Specifies transfer scope and moral rights handling.

✓Subject works
✓Scope of transferred rights
✓Moral rights handling
✓Consideration & payment
✓Warranties

PDF

PDF MD

Maintenance Service Agreement

Define maintenance scope clearly — no more free work

For outsourcing website maintenance. Defines SLA, scope, and plan tiers.

✓Maintenance scope
✓Response time & SLA
✓Plans & monthly fees
✓Change request handling
✓Term, renewal & termination

PDF

PDF MD

Terms & Policies

Maintenance Service Terms of Use

Prevent "isn't this covered by maintenance?" disputes

✓Service scope
✓Fees & payment
✓Liability & SLA
✓Term & cancellation
✓Data handling

PDF

PDF MD

Deliverables Terms of Use

Prevent unauthorized modification and reuse after delivery

Terms governing use of deliverables (websites, designs, etc.). 16 articles.

✓License scope
✓Prohibited uses
✓IP rights
✓Warranty limits
✓Liability cap
✓Termination

PDF

PDF MD

Change Request Policy

Stop "just a small change" from snowballing into losses

Rules for handling scope changes during production. Defines cost triggers and approval flow.

✓CR definition
✓Minor vs. paid changes
✓Submission process
✓Approval flow
✓Schedule impact notice

PDF

PDF MD

Early Termination Rules

Secure payment for work done — even if the project gets cancelled

Settlement rules for mid-project cancellations. Based on progress percentage.

✓Cancellation notice
✓Progress-based settlement
✓Deliverable handling
✓Penalties

PDF

PDF MD

Production

Production Process Agreement

Prevent "I didn't hear about that" vs "I confirmed it" conflicts

Pre-production agreement sheet. Defines workflow, roles, and review milestones.

✓Overall workflow
✓Roles per phase
✓Review milestones
✓Revision limits
✓Delivery format

PDF

PDF MD

No-Maintenance Disclaimer

Avoid liability for incidents when there's no maintenance contract

Document clarifying risks and liability when no maintenance contract is in place.

✓Risk explanation
✓Security disclaimer
✓Incident response scope
✓Client signature

PDF

PDF MD

Estimates

Estimate — Web Production

Make costs transparent line-by-line — and prevent discount negotiations

For new website projects. 5-category breakdown: direction, design, coding, CMS, testing.

✓Requirements & wireframes
✓Design (top/sub)
✓Responsive coding
✓CMS setup
✓Testing
✓Maintenance plans (3 tiers)

PDFXLSXComing soon

Estimate — Consulting

Show effort per phase — so no one says "that's too expensive"

Consulting estimate by phase: hearing, analysis, proposal, implementation.

✓Analysis hearing
✓Issue report
✓Improvement proposal
✓Implementation support
✓Management

PDFXLSXComing soon