Torihiki TechōFree Templates
Free downloadable templates for contracts, estimates, NDAs, and purchase orders. Each template is linked to an explanatory article on Torihiki Techō.
Contracts
Basic Service Agreement
Prevent verbal disputes and protect your payment
Standard service agreement for freelance/contractor engagements. Compliant with Freelance Protection Act.
- ✓Scope of work
- ✓Payment terms
- ✓Delivery & acceptance
- ✓IP ownership
- ✓Confidentiality
- ✓Termination & damages
- ✓Anti-social forces clause
Non-Disclosure Agreement (NDA)
Lock down leakage risk before sharing sensitive info
Protect information before engagement. Defines confidential information, management duties, and return obligations.
- ✓Definition of confidential information
- ✓Purpose limitation
- ✓Management obligations
- ✓Duration & survival
- ✓Return & destruction
Copyright Transfer Agreement
Settle "who owns the rights?" before it becomes a dispute
For transferring copyright of deliverables. Specifies transfer scope and moral rights handling.
- ✓Subject works
- ✓Scope of transferred rights
- ✓Moral rights handling
- ✓Consideration & payment
- ✓Warranties
Maintenance Service Agreement
Define maintenance scope clearly — avoid unpaid out-of-scope work
For outsourcing website maintenance. Defines SLA, scope, and plan tiers.
- ✓Maintenance scope
- ✓Response time & SLA
- ✓Plans & monthly fees
- ✓Change request handling
- ✓Term, renewal & termination
Terms & Policies
Maintenance Service Terms of Use
Prevent "isn't this covered by maintenance?" disputes
Terms of use for maintenance services. Covers scope, liability limits, and cancellation.
- ✓Service scope
- ✓Fees & payment
- ✓Liability & SLA
- ✓Term & cancellation
- ✓Data handling
Deliverables Terms of Use
Prevent unauthorized modification and reuse after delivery
Terms governing use of deliverables (websites, designs, etc.). 16 articles.
- ✓License scope
- ✓Prohibited uses
- ✓IP rights
- ✓Warranty limits
- ✓Liability cap
- ✓Termination
Change Request Policy
Stop "just a small change" from snowballing into losses
Rules for handling scope changes during production. Defines cost triggers and approval flow.
- ✓CR definition
- ✓Minor vs. paid changes
- ✓Submission process
- ✓Approval flow
- ✓Schedule impact notice
Early Termination Rules
Secure payment for work done — even if the project gets cancelled
Settlement rules for mid-project cancellations. Based on progress percentage.
- ✓Cancellation notice
- ✓Progress-based settlement
- ✓Deliverable handling
- ✓Penalties
Production
Production Process Agreement
Prevent "I didn't hear about that" vs "I confirmed it" conflicts
Pre-production agreement sheet. Defines workflow, roles, and review milestones.
- ✓Overall workflow
- ✓Roles per phase
- ✓Review milestones
- ✓Revision limits
- ✓Delivery format
No-Maintenance Disclaimer
Avoid liability for incidents when there's no maintenance contract
Document clarifying risks and liability when no maintenance contract is in place.
- ✓Risk explanation
- ✓Security disclaimer
- ✓Incident response scope
- ✓Client signature
Estimates
Estimate — Web Production
Make costs transparent line-by-line — and prevent discount negotiations
For new website projects. 5-category breakdown: direction, design, coding, CMS, testing.
- ✓Requirements & wireframes
- ✓Design (top/sub)
- ✓Responsive coding
- ✓CMS setup
- ✓Testing
- ✓Maintenance plans (3 tiers)
Estimate — Consulting
Make effort per phase visible — justify pricing with transparency
Consulting estimate by phase: hearing, analysis, proposal, implementation.
- ✓Analysis hearing
- ✓Issue report
- ✓Improvement proposal
- ✓Implementation support
- ✓Management